By Adrian Wallwork
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Additional resources for English for Academic Correspondence
Example text
I appreciate that this is a busy time of year for you but I really do need it now. I have not received a reply to my email dated … I was wondering whether you had had a chance to look at the email I sent you dated … (see below) When you revise your email before hitting the “send” button, make sure you remove anything that is not strictly necessary, particularly phrases that might annoy the 45 recipient. Recipients do not like to be treated like schoolchildren or be made to feel guilty; thus, in most contexts the phrases below should be deleted: This is the second time I have written to request … I am still awaiting a response to my previous email … As explained in my first email, As clearly stated in my previous email, In summary: Use a more roundabout, softer approach and include an introductory phrase that in some way tones down any aggression.
Christensen, I’m a PhD Student at the Department of Engineering, at the University of Pisa in Italy. , Red BitTorrent). I’m writing to you because I’m interested in your paper: J. Breakwater and O. Christensen, "Red BitTorrents? The answer to everything". I would appreciate it very much if you could send me a copy by email. By the way, I have found your previous papers really interesting; they have been a great stimulus to my research. Thanks in advance. Regards Katia Orlandi Hello Katia Attached is our paper which we are going to present at the Fifth International Workshop on Red Communications next June.
Others, however, such as ack (acknowledge, acknowledgement), tx (thanks), and rgds (regards), should be used with caution—they give the impression that you could not find the time to write the words out in full. smileys A smiley is a clear indication of informality. I strongly suggest that you use them only if your recipient has used them first. There are some people, particularly of older generations, who find smileys annoying. Also, avoid using them with anyone when you want to make a difficult request seem lighter.